TRUSTEES PRESENT	STAFF PRESENT	OTHERS PRESENT
Bill Wood Patty Norman Bob Bisanar Kathi Knier Sally Robinson TRUSTEES ABSENT Darrel Williams Laura Foxx	Charles Brown, Director of Libraries Carol Myers Dick Pahle Susan Harden Linda Vitlar Rich Rosenthal Chuck Mallas	Bob Stephens, Library Attorney George Sistrunk & Mark Kutney, Hamilton Gaskin Fay & Moon Patrice Ebert, Area Manager Teresa Bishop, Library Manager Rick Ricker, Human Resources Manager

MINUTES

Chairman Bill Wood called the meeting to order at 4:10 p.m.

Chairman Wood asked the Board of Trustees for approval of the December 16, 2004 Library Board of Trustees minutes. On a motion by Patty Norman, seconded by Sally Robinson, the Trustees unanimously approved the minutes of the December meeting.

Director Brown introduced the new member of PLCMC’s management team Human Resources Manager Charles Ricker. Director Brown then reviewed his Director’s report and the security summary for November and December.

Director Brown also added that he recently met with Jim Meena and the staff of Opera Carolina regarding a possible collaboration between the Library and the Opera in the spring of 2006 when the Opera will present a new opera, “Margaret Garner,” with libretto by Nobel-Prize winner Toni Morrison. Staff from both organizations are meeting to discuss the possibility of a broad range of potential Library programming and other activities being built around the mounting of this new work, which is based on a true story and resembles the novel “Beloved” in concept.

Chuck Mallas, Finance Director presented the quarterly summary report and requested the following adjustments be approved by the Library Board of Trustees:

• Budget Adjustment Number 11-30C; On a motion by Kathi Knier, seconded by Sally Robinson, the Trustees unanimously approved.
• Budget Adjustment Number 11-30B; On a motion by Sally Robinson, seconded by Kathi Knier, the Trustees unanimously approved.
• Budget Adjustment Number 11-30; On a motion by Kathi Knier, seconded by Sally Robinson, the Trustees unanimously approved.
• Budget Adjustment Number 12-27; On a motion by Sally Robinson, seconded by Kathi Knier, the Trustees unanimously approved.

Finance Director Mallas also distributed a report regarding the annual audit of the Library’s financial statements. The report suggested recommendations to strengthen internal controls and operating efficiencies. Mr. Mallas explained the procedures adopted by the Finance Department in support of those recommendations. Mark Kutney, of Hamilton Gaskin Fay & Moon, added that he would provide a proposed “conflict of interest” policy at the April Library Board of Trustees meeting.

Lauren Batten and Frances Thompson of Vandever Batten delivered a presentation of their Development Assessment Report for the Library. On a motion by Trustee Bob Bisanar, it was proposed that a committee be appointed by the Board Chair whose charge would be to study how a PLCMC library foundation might be created and operate. The motion was seconded by Kathi Knier and unanimously approved.

Dr. Wood further recommended that Trustee Sally Robinson chair this committee.

Vice Chair Norman reported on the progress of the ImaginOn: The Joe & Joan Martin Center fundraising campaign. Chair Bill Wood acknowledged her accomplishments.

Director Brown presented a biographical sketch of the community author selection committee for Novello 2005. The Trustees proposed that the Library maintain a program balance of adult and family themes and high-profile authors.

Dick Pahle, Development Director, highlighted the Development/Friends report. In addition, the newly published “Catalog of Needs” brochure was distributed, which outlines specific needs by branch. Development Director Pahle also announced the upcoming events sponsored by the Friends of the Library, which included a book sale at Main Library January 21-23, 2005 and the community event at the Independence Regional Library on March 5, 2005.

Carol Myers, Assistant Director, presented the Library’s statistical quarterly review. Assistant Director Myers also informed the Trustees that the Library would begin performing a background check for all new employees. Ms. Myers then distributed the mission and vision statement that was updated based on recommendations made by the Trustees. The plan is to begin putting the new mission & vision in place across the organization.

Facility Update: ImaginOn: The Joe & Joan Martin Center
Director Brown and Attorney Stephens apprised the Trustees of discussions with the Children’s Theatre regarding the furnishings, telephone equipment and computers; and the Lease Agreement and Operating Agreement for ImaginOn: The Joe & Joan Martin Center.

Director Brown also informed the Trustees of the meeting with Gantt-Huberman Architects regarding proposed additional Architectural fees.

Director Brown and Operations Director Rich Rosenthal distributed the operational expenses projection for ImaginOn, which are in line with earlier overall projections.

Mountain Island Branch Library
Operations Director Rosenthal reports that construction on the Mountain Island Branch is on schedule.

Main Library Planning Process - steering committee continues to plan for this project.

The Board moved into closed session pursuant to NC General Statute GS 143-318.11(a)(6) to discuss a personnel matter. The motion was made by Kathi Knier and seconded by Patty Norman. The motion was approved.

At 6:50 p.m. the Board returned to public session and then adjourned.

Respectfully submitted,
Charles M. Brown
Secretary to the Board