TRUSTEES PRESENT	STAFF PRESENT	OTHERS PRESENT
Bill Wood Patty Norman Bob Bisanar Darrel Williams Laura Foxx TRUSTEES ABSENT Kathi Knier Sally Robinson	Charles Brown, Director of Libraries Carol Myers Linda Vitlar Chuck Mallas Melanie Huggins Linda Raymond Helene Blowers Tony Tallent Rita Rouse, PR Director	Bob Stephens, Library Attorney George Sistrunk, Hamilton Gaskin Fay & Moon Patrice Ebert, Area Manager Teresa Bishop, Library Manager Carrie Levine, Charlotte Observer Bill Marchant, President, Friends of the Library Vanessa Ramseur, Area Manager Dick Pahle, Development Director Susan Harden, Special Projects Jeff Gavin, ASC, North County

MINUTES

Chairman Bill Wood called the meeting to order at 4:08 p.m.

Director Brown announced that Jeff Gavin, Automation Support Coordinator at North County Regional Library is the Carla E. Dupuy Scholarship award recipient for 2005. Assistant Director Myers added that Mr. Gavin has been with the Library since 1999 and is currently enrolled in the Library of Science Master’s program at UNC-Greensboro. Ms. Myers also mentioned Mr. Gavin’s dedication in his efforts to share his technology and teaching skills with others.

Chair Dr. Wood presented a check in the amount of $1,000 to Mr. Gavin, and the Library Board of Trustees congratulated him.

Chairman Wood asked the Board of Trustees for approval of the January 20, 2005 Library Board of Trustees minutes. On a motion by Patty Norman, seconded by Bob Bisanar, the Trustees unanimously approved the minutes of the January meeting.

Melanie Huggins, Youth Services Director, introduced Tony Tallent the newly appointed ImaginOn Partnership and Facility Manager. Mr. Tallent formerly held the position of the Library’s Assistant Youth Services Director. In his years of service with the Library he has been responsible for many nationally recognized programs and events.

Helene Blowers, Public Services Director Technology, presented an overview of the migration to a new software platform called Horizon for the Library. Ms. Blowers explained that Horizon is the largest automation conversion in the Library’s history. Because of the enormous undertaking and importance to the Library’s successful conversion, Ms. Blowers, with the library administration’s support, proposed that the Library Board of Trustees approve the closing of the Library system to the public on the following days: Wednesday, May 25, 2005 and Thursday, May 26, 2005. The purpose of closing the library will be for staff’s final transition and final training on the Horizon system before going live. On a motion by Darrel Williams, seconded by Laura Foxx, the Trustees unanimously approved that the Library will be closed for the purpose of migration to Horizon on Wednesday, May 25, 2005 and Thursday, May 26, 2005.

Director Brown also added his support and praise of Helene Blowers and all PLCMC staff members dedicated to this project.

Linda Raymond, Collection Management Director, reviewed the Library’s new service enhancements:

• In just a few months remote downloadable audio books will be available for patrons.
• On March 1, 2005 the Library will begin to offer free DVD rentals. The Library is planning for publicity to announce this new service enhancement.

Director Brown then reviewed his Director’s report and the security summary for January.

Director Brown also added that representatives of New York-based PPS (Project For Public Spaces, Inc.) are planning a two-day workshop for public and staff participation on April 16, 2005. Plans and details will be forthcoming.

In addition, Director Brown announced that the Library has exceeded its goal during the current Arts & Science Council Annual Fundraising Campaign.

Chuck Mallas, Finance Director, presented the financial summary report for January 2005 and requested the following adjustments be approved by the Library Board of Trustees:

• Budget Adjustment Number 01-20; On a motion by Patti Norman, seconded by Bob Bisanar, the Trustees unanimously approved.
• Budget Adjustment Number 01-31; 01-31 B; 01-31 E On a motion by Darrel Williams, seconded by Patti Norman, the Trustees unanimously approved.

Vice Chair Norman reported on the progress of the ImaginOn: The Joe & Joan Martin Center fundraising campaign. Chair Bill Wood acknowledged the accomplishments of the Vice Chair and thanked Mrs. Norman for her efforts.

Facility Update:
ImaginOn: The Joe & Joan Martin Center
Director Brown also informed the Trustees that Gantt-Huberman Architects has provided specific information as it relates to their proposed additional architectural fees. The recommendations by Director Brown will be reviewed at the Library Board of Trustees meeting in March.

Director Brown apprised the Trustees that discussions with the Children’s Theatre are progressing.

Construction is on schedule, and the building should be complete by May 2005. The Grand Opening is scheduled for Saturday, October 15, 2005.

Mountain Island Branch Library
Director Brown reports that construction on the Mountain Island Branch is on schedule.

On a final comment from Trustee Bob Bisanar, he acknowledged Friends of the Library President, Bill Marchant, for his efforts on the Book Sale Event at Main Library sponsored by the Friends of the Library.

There being no further business, the Board adjourned at 4:45 p.m.

Respectfully submitted,
Charles M. Brown
Secretary to the Board