TRUSTEES PRESENT	STAFF PRESENT	OTHERS PRESENT
Bill Wood, Chair Patty Norman, Vice Chair Laura Foxx Robert Bisanar TRUSTEES ABSENT Kathi Knier Darrel Williams Sally Robinson	Charles Brown, Director of Libraries Carol Myers, Assistant Director Chuck Mallas Rich Rosenthal Elaine Novak Rita Rouse Lois Kilkka Dick Pahle Susan Harden Susan Herzog Rick Ricker Vanessa Ramseur Warren Graham Linda Vitlar	Robert Stephens, Library Attorney Mark Kutney, Hamilton, Fay, Moon, Stephens, Steele & Martin, PLLC Bill Marchant, President, Friends of the Library

MINUTES

Chair Bill Wood called the meeting to order at 4:10 p.m.

Chair Bill Wood acknowledged guests from the advertising companies that are assisting the Library with media coverage for the ImaginOn Opening. Public Relations & Communications Director Rita Rouse introduced Beth Davis & Casey Connerly of the Ad Consortium (Charlotte) and Barbara Smith, National Media Consultant (New York).

Bob Bisanar joined the meeting at approximately 4:13 p.m.

Director Brown announced that County Manager Jones recommended the Library receive a 9.6% increase over last year for the FY 2006 Budget, however, 68% of the increase represents costs for ImaginOn.

Dr. Wood asked the Board of Trustees for approval of the April 21, 2005 Library Board of Trustees minutes. On a motion by Laura Foxx, seconded by Bob Bisanar, the Trustees unanimously approved the minutes of the April meeting.

Chuck Mallas, Finance Director, presented the Financial Summary Report for April 2005 and requested the Library Board of Trustees approve Budget Adjustment #04-29B. On a motion by Patty Norman and seconded by Bob Bisanar the Trustees unanimously approved the budget adjustment.

Facility Update: ImaginOn: The Joe & Joan Martin Center

Chief of Operations Rich Rosenthal noted that as expected the Library did not receive an upset bib for the Lease & Operating agreement. Mr. Rosenthal also announced that ImaginOn received the Mecklenburg County LEED Award for the county’s first “green” building project.

Mr. Rosenthal informed the Board that he would provide a fee structure for the Parking Plan at the June 2005 meeting.

Director Brown informed the Trustees that he will meet with Jeff Huberman of Gantt-Huberman Architects regarding the issue of additional architecture fees and will have more information at the June 2005 meeting.

Trustee Bob Bisanar questioned if there were any foreseeable shortfalls not indicated in the budget report. Chief of Operations Rich Rosenthal stated that he does not see any change to the budget in that regard.

Program & Communications Director Rita Rouse presented the media/promotional overview.

Vice Chair Norman provided an update on the progress of the ImaginOn: The Joe & Joan Martin Center fundraising campaign.

Chair Wood requested that a motion be made to approve the resolution honoring Dr. James Pughsley, Superintendent of Charlotte-Mecklenburg Schools. On a motion by Patty Norman and seconded by Laura Foxx the Library Board of Trustees unanimously approved the budget adjustment.

Facility Update: Mountain Island Community Library

Assistant Director Carol Myers announced that the furniture bid package was awarded to RDS, Inc. and Interior Systems, Inc.

Main Library Planning Project

Director Brown explained that the Library has received a draft report from the Project for Public Spaces and that a staff meeting is planned to review the recommendations.

Sugar Creek Update

Rich Rosenthal, Chief of Operations, informed the Trustees that the Library and the City of Charlotte have agreed to privately mediate with the general contractor regarding the contractor’s claim of disputed fees. The recommendation from the Library and the City of Charlotte is currently under review by the contractors.

Director Brown announced that the All Staff Day is now planned for Friday, November 11, 2005.

Charles Brown, Director of Libraries, presented the Citizen’s Capital Budget Advisory Committee Report.

Vice Chair, Patty Norman, excused herself from the meeting at 5:30 p.m.

Warren Graham reviewed the Security Report for April and the Security Review of the University City Regional Library.

Dick Pahle, Development Director, presented the Development Report that included a report highlighting a five-year growth pattern for the Library’s Annual Fund Campaign.

Attorney Robert Stephens announced that the Library Board of Trustees’ Conflict of Interest Statement would be distributed to the Trustees prior to the June 2005 meeting.

Charles Brown, Director of Libraries, reviewed the Director’s report. Director Brown also mentioned the Library’s extensive involvement with the 2006 CIAA Tournament. In addition, Mr. Brown introduced Susan Herzog, Area Manager, who updated the Board regarding Bizhub. Director Brown discussed his attendance along with Ms. Myers and Mr. Rosenthal’s at the International “Shattering Stereotypes” Conference sponsored by the Seattle Public Library. Director Brown also shared information regarding the visits to branch libraries in Seattle, WA and Vancouver, BC.

There being no further business, the Board adjourned at 5:35 p.m.

Respectfully submitted,
Charles M. Brown
Secretary to the Board